Configure IMAP access in Outlook 2003

Follow the instructions below to set up IMAP access in Outlook 2003.

1. Enable IMAP in your Google mail account. Don’t forget to click Save Changes when you’re done.

2. Open Outlook.

3. Click the Tools menu, and select E-mail Accounts…

4. Click Add a new e-mail account, then click Next.

5. Choose IMAP as your server type by clicking the radio button, and click Next.

6. Fill in all necessary fields to include the following information:

User Information

  • Your Name: Enter your name as you would like it to appear in the From: field of outgoing messages.
  • Email Address: Enter your full email address (
  • Server Information
  • Incoming mail server (IMAP):
  • Outgoing mail server (SMTP):

Login Information

  • User Name: Enter your full email address (including or
  • Password: Enter your Google Apps password.

7. Click More Settings… and then click the Outgoing Server tab.

8. Check the box next to ‘My outgoing server (SMTP) requires authentication’ and select Use same settings as my incoming mail server.

9. Click the Advanced tab, and check the box next to ‘This server requires an encrypted connection (SSL)’ under Incoming Server (IMAP).

10. Check the box next to ‘This server requires an encrypted connection (SSL)’ under Outgoing Server (SMTP), and enter 465 in the Outgoing server (SMTP) box.

11. Click OK.

12. Click Test Account Settings… After receiving the message ‘Congratulations! All tests completed successfully’, click Close.

13. Click Next, and then click Finish.

14. Download the latest updates for Outlook from Microsoft. This will help prevent the most common Outlook errors that Gmail users see

From the Online Strategy Blog of !escunid

If you would like more information, or to discuss a Google Apps implementation for your organization, please do not hesitate to contact !escunid Online Development.