Configure IMAP access in Outlook 2003

Follow the instructions below to set up IMAP access in Outlook 2003.

1. Enable IMAP in your Google mail account. Don’t forget to click Save Changes when you’re done.

2. Open Outlook.

3. Click the Tools menu, and select E-mail Accounts…

4. Click Add a new e-mail account, then click Next.

5. Choose IMAP as your server type by clicking the radio button, and click Next.

6. Fill in all necessary fields to include the following information:

User Information

  • Your Name: Enter your name as you would like it to appear in the From: field of outgoing messages.
  • Email Address: Enter your full email address (username@your_domain.com)
  • Server Information
  • Incoming mail server (IMAP): imap.gmail.com
  • Outgoing mail server (SMTP): smtp.gmail.com

Login Information

  • User Name: Enter your full email address (including @gmail.com or @your_domain.com)
  • Password: Enter your Google Apps password.

7. Click More Settings… and then click the Outgoing Server tab.

8. Check the box next to ‘My outgoing server (SMTP) requires authentication’ and select Use same settings as my incoming mail server.

9. Click the Advanced tab, and check the box next to ‘This server requires an encrypted connection (SSL)’ under Incoming Server (IMAP).

10. Check the box next to ‘This server requires an encrypted connection (SSL)’ under Outgoing Server (SMTP), and enter 465 in the Outgoing server (SMTP) box.

11. Click OK.

12. Click Test Account Settings… After receiving the message ‘Congratulations! All tests completed successfully’, click Close.

13. Click Next, and then click Finish.

14. Download the latest updates for Outlook from Microsoft. This will help prevent the most common Outlook errors that Gmail users see

From the Online Strategy Blog of !escunid

If you would like more information, or to discuss a Google Apps implementation for your organization, please do not hesitate to contact !escunid Online Development.

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Google Apps on Blackberry, iPhone, & Other Mobile Devices

Google Apps is accessible from a variety of mobile phones, including BlackBerry devices, the iPhone, Windows Mobile and many less powerful mobile phones. Offered is multiple syncing capabilities so that you can access your Google Apps account when you’re on the go.
Gmail application Mobile web email access Native email app Calendar Contacts
BlackBerry
Direct interface Email notifications Conversations, threading Email search Gmail contacts Conversations, threading Email search Gmail contacts Blackberry built-in mail client (IMAP) Supports Blackberry email push Two-way Google Sync for BlackBerry Integration with built-in calendar application Read-only mobile web access Google Sync for BlackBerry Loads into BB built-in address book
BlackBerry Enterprise Server
Native direct push for email, calendar and contacts with Google Apps Connector for Blackberry Enterprise Server
iPhone
Not currently available Conversations, threading Email search Gmail contacts Direct push, two-way sync (Google Sync) iPhone built-in mail client (IMAP) Two-way Google Sync Mobile web access with editing capability Google Sync
Windows Mobile
Not currently available Conversations, threading Email search Gmail contacts Direct push, two-way sync (Google Sync) Windows Mobile built-in mail client (IMAP) Two-way Google Sync Read-only mobile web access Google Sync
Android
Direct interface Email notifications Conversations, threading Email search Gmail contacts Push to mobile device Conversations, threading Email search Gmail contacts Android built-in mail client (IMAP) Integration with built-in calendar application Direct push, two-way sync Mobile web access with editing capabilities Two-way sync with native address book
Palm
Not currently available Conversations, threading Email search Gmail contacts Not officially supported Read-only mobile web access Not currently available

From the Online Strategy Blog of !escunid

If you would like more information, or to discuss a Google Apps implementation for your organization, please do not hesitate to contact !escunid Online Development.

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Managing Multiple Domains in Google Apps

It is very easy to have multiple domain names use a single Google Apps account where you own all of the domains.

You can centrally control all domains from one Google Apps account using “domain aliases” as additional domain names. These aliases are associated with your primary domain and function with your current set of user accounts. For instance, if you own the domains abc.com, def.com and ghi.com, you can create a primary Google Apps account for abc.com and add def.com and ghi.com as domain aliases. Emails addressed to user@def.com or user@ghi.com will be routed to the mailbox for user@abc.com.

There is no charge for domain aliases and alias user accounts; you only pay for user accounts on your primary domain.

This will cause all users to have email accounts for every domain alias and all mail will come from the primary domain. If some email accounts need to only get mail from one of the domain aliases, we recommend you signing each of the domains up as its own primary domain under separate Google Apps accounts.

From the Online Strategy Blog of !escunid

If you would like more information, or to discuss a Google Apps implementation for your organization, please do not hesitate to contact !escunid Online Development.

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Google Apps in Outlook & Other Email Clients

Google Apps can work with Outlook and other application clients, so your employees can continue using a familiar interface on the front-end, while Google Apps’ servers works on the back-end, helping you save on significant costs for your business.

Product Recommendation Details
Microsoft Outlook
Email: Google Sync for Microsoft Outlook Fast mail sync
Calendar: Google Sync for Microsoft Outlook Calendar sync for all recurrence patterns
Contacts: Google Sync for Microsoft Outlook Contacts sync for all Outlook fields, Global Address List for autocomplete and contacts lookup, Free/busy lookup
Apple Mail & iCal
Email: IMAP Two-way synchronization, Folder synchronization, and Manage multiple accounts.
Calendar: CalDAV on Apple iCal Two-way synchronization of Calendar events.
Contacts: With Partner Add-ons or iPhone Two-way contact syncing is available through additional partner solutions or with an iPhone connected using Mac OS X 10.5.3+.
Mozilla Thunderbird & Sunbird
Email: IMAP Two-way synchronization, Folder synchronization, and Manage multiple accounts.
Calendar: CalDav on Sunbird
Contacts:

From the Online Strategy Blog of !escunid

If you would like more information, or to discuss a Google Apps implementation for your organization, please do not hesitate to contact !escunid Online Development.

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Running Google Apps with Microsoft Exchange

Businesses who want to run an on-premise email solution alongside Google Apps are looking to either:

1. Test Google Apps while running their existing mail solution as an interim transitional step between a on-premises email solution and a full hosted email solution.

2. Use Google Apps as a back-up to their on-premise solution, such as Exchange

3. Are utilizing Microsoft Exchange for handling other software programs relating to inventory management, customer relationship management, etc.

Both scenarios are definitely possible with Google. Apps. Google Apps generally provides the flexibility to do whatever you need to do with your email, it’s just a question of how much configuration you have to do on your end for your specific business needs. Once everything is in place, and incoming/outgoing email is being captured in Google Apps, you will be able to fail over seamlessly to Google Apps should the need arise. As you come to be comfortable with the cost, reliability, and convenience of Google-hosted email, you and your users will be able to transition over to Google Apps as a complete solution.

You can either a) route your domain’s mail with an MX record change directly to Google Apps, and have it delivered to Google Apps mailboxes, and then passed onto your existing server,

or b) set up an intermediary mail gateway that can dual-deliver mail to both Google Apps and your existing mail server. This should ensure that incoming mail is available in both systems.

For outbound mail, you will have to set up your existing mail system to send your domain’s mail through Google Apps.

Google also has a directory sync tool via a Single-Sign-On (SSO) API so that your business’ active directory integrates seamlessly alongside Google Apps. Google Apps Single Sign-on API lets you:

  • Integrate your own authentication or LDAP system with Google Apps and securely login your users to Google Apps based on your own security standards
  • Integrate with leading web single sign on systems, or facilitate authentication via Active Directory or other directory servers.
  • Integrate Google Apps with websites that have their own username and authentication mechanisms, eliminating the need for users to log in multiple times.

If you are interested in deploying Google Apps, but require SSO or LDAP integration, we recommend one of two solutions:

1. You can use the SSO API to sync users’ names and passwords when a user sets them on your system. While this will not keep your users’ passwords exactly in sync, it does allow our system to have the same password as your sso. This also allows for increased access to our system beyond the web interface.

2. Google Apps’ SAML 2.0-based SSO integration allows you to hold all your users’ accounts and passwords without the need for Google Apps to hold any user passwords.

From the Online Strategy Blog of !escunid

If you would like more information, or to discuss a Google Apps implementation for your organization, please do not hesitate to contact !escunid Online Development.

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Google Apps Privacy & Security

Employees want to be able to work where they want when they want, to do so they are taking the data with them. Businesses are finding themselves in the position where more and more employees are burning corporate data onto CD/DVD, thumb drives, putting data on their home machines to work on in the evenings and weekends. This has created serous security concerns, because not only do these incidents expose the data to unwanted eyes but often times we lose the data permanently since much of data resides on laptops or desktops.

As such, we take the privacy and security of our Google Apps customer data very seriously. Security is core to the DNA at Google and at !escunid. The Google products are designed with security considerations upfront, not as afterthoughts, and the Security team is comprised of some of the world’s leading experts in information, application and network security. Google’s infrastructure is composed of tens of thousands of identical systems, and they have custom built hardware. Their machines are built on a custom Linux software stack that is hardened and only has the necessary components and services to run the Google requirements, making it easy to uniformly update of all systems. Each single piece of data is replicated in multiple datacenters, so your Google Apps email is replicated to a primary and a backup data center, that are replicated in real time. Google also undergoes regular security reviews by third parties and SAS 70 audits by an independent third party.

We and Google fully believe in the security of our Google Apps environment that we store our own Google corporate data in the same environment.

Also keep in mind the following:

  • Google does not claim ownership of your data.
  • Google does not share your data except as strictly outlined in the Google Privacy Policy.
  • Google keeps the data as long as you want.
  • Google deletes the data when you ask.
  • Google allows you to take the data out of our system if you decide to switch to a different solution, or if you want to use your data in another application or integrate with other systems.

From the Online Strategy Blog of !escunid

If you would like more information, or to discuss a Google Apps implementation for your organization, please do not hesitate to contact !escunid Online Development.

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What’s the difference between Google Apps and Gmail?

The Google Apps solution for businesses is a packaged product of Google’s best messaging and collaboration applications, among which include Gmail, Google Talk, Google Calendar, Google Docs, Google Sites, and Google Video.

You may have had experience using many of these applications with your user@gmail.com account, and while these applications are similar, they have been enhanced in Google Apps Premier Edition with these critical differences:

1. Google Apps is for your business

When you sign up for Google Apps for your business, you sign up with your own company domain name. So rather than having a user@gmail.com email address, you would create or maintain a company email address such as user@company.com. There is an IT administrative control panel that is built into Google Apps for your business where an IT administrator can manage and control the user accounts across your company domain.

2. Enhanced business-oriented features

Though Google product engineers are continually enhancing the applications for their free consumers, they are also adding separate, enhanced features to the Google Apps applications that are more oriented for business purposes. Here are just a few things you can do in Google Apps for your business that’s not available in the free consumer applications:

  • Increased Access Controls: Puts your company in control of how your information is shared and communicated outside of your domain.
  • Gmail: Saves all your corporate information with improved mailing list capabilities, and increased mail thresholds
  • Google Sites: Understanding that a company intranet and shared documentation is so critical to success, optimized to provide you with the right storage quotas to address your business needs
  • Google Calendar: Enables conference room and resource sharing, allowing you to schedule office conference rooms or other shared resources in your office.
  • Google Video: Share internal videos with your company quickly without the complex overhead of many other systems

From the Online Strategy Blog of !escunid

If you would like more information, or to discuss a Google Apps implementation for your organization, please do not hesitate to contact !escunid Online Development.

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Google Apps vs. Microsoft Exchange

Google launched Google Apps Premier Edition in February 2007, and has seen an incredible rate of market adoption, including more than 2 million businesses. Currently over 3,000 businesses per day are signing up for the Google Apps platform. And let’s not forget that Google Inc. itself is running its company of 20,000+ employees on Google Apps.

Google Apps is a great alternative of a hosted solution to other alternate on-premise solutions, such as Microsoft Exchange. Here are some of their reasons why:

  • Lower cost: Google delivers Google Apps to your business over the Web at a fraction of the cost of installed systems. This means that Google Apps can provide a significantly lower total cost of ownership (TCO). Mailbox redundancy, infrastructure upgrades and infrastructure scaling are all handled behind the scenes by Google, so your business doesn’t need to budget time and money for these projects.
  • Higher quality: Google Apps offers superior security, reliability, and storage space than most organizations can accomplish with an on-premises solution.
  • Improved usability: Google Apps provides the simple, intuitive interface so that there’s minimal training resources involved for end-users.
  • Leader in Innovation: Google continues to demonstrate its industry leadership in terms of web-based innovation. Driving this platform forward, we have the leading computing platform and have assembled one of the strongest teams of computer scientists in the industry. You get to experience that innovation first-hand as product enhancements are rolled out on a regular basis.

To help your business make the switch to Google Apps easier, we’ve enabled a smooth IMAP migration from other platforms to Google Apps; this allows us to migrate a handful or a few thousand user mailboxes from an existing mail system to corresponding Google Apps mail accounts. We currently support migration from Microsoft Exchange Server 2003, Cyrus IMAP Server, Courier-IMAP, and Dovecot via the IMAP protocol. IMAP migration is only available in the Premier Edition.

From the Online Strategy Blog of !escunid

If you would like more information, or to discuss a Google Apps implementation for your organization, please do not hesitate to contact !escunid Online Development.

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How Does Google Apps Work?

Google Apps is a web-based hosted solution, which means you can access Google Apps at anytime, anywhere you have an Internet connection. You might hear this type of technology referred to as “software-as-a-service” or “cloud computing”. “Cloud computing” or “software-as-a-service” is a computing model in which IT applications are provided “as a service”, allowing users to access these applications from the Internet (“in the cloud”) without needing to maintain the infrastructure that supports them. A simple way to understand the model is how people currently allow companies to run and manage their electricity rather than generating it within their home/office themselves.

With Google Apps, your data and the applications themselves are served from Google’s highly secure, scalable, and reliable data centers. Google actually builds its own data centers from scratch, so they’re able to have one of the lowest cost-per-server infrastructures in the world; which means that those savings are passed on to Google Apps customers. Your business is able to offload the infrastructure costs and the effort it takes to maintain an on-premises solution, and focus those savings on more strategic IT initiatives.

And since Google Apps is web-based, your employees can be productive from anywhere, whether they’re at their own desk, using a different computer, or on the go with a mobile device.

From the Online Strategy Blog of !escunid

If you would like more information, or to discuss a Google Apps implementation for your organization, please do not hesitate to contact !escunid Online Development.
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Google Apps Powering Business

“Reliable, secure online applications wherever you work Google Apps reduces IT costs and empowers today’s employees. Gmail, Google Docs, Google Sites, and more.”

A cost effective, feature rich, and painless alternative to Microsoft Exchange Server has proven to be Google Apps. With over 2 million businesses already running Google Apps, we have implemented it for our organization and encourage our clients to do so as well.

Features & Benefits:

Gmail for business Touting 100 milion+ users, Gmail is a great option for email. 25GB storage, the best spam protection, 99.9% uptime SLA, and enhanced email security.  Benefits: Email and chat with contacts, large storage size (7.5 GB and counting…), great spam filter, and automatically saves drafts of emails every minute.
Google Calendar Agenda management, scheduling, shared online calendars and mobile calendar sync. Benefits: Access your calendar anywhere, share calendar with others, set up email reminders, drag and drop events, comment on other people’s events, and access offline.
Google Docs Documents, spreadsheets, and presentations allow you to work online without attachments. Benefits: You can upload files, email files, or create files within Google Docs, that can be saved in multiple formats, and automatically to prevent data loss. The best part is that it can be edited by multiple users simultaneously and saved with a revision history for multiple revision collaboration.
Google Groups User-created groups providing mailing lists, easy content sharing, and searchable archives. Communicate and share more easily with Google Groups. Benefits: Google Groups can be used as mailing lists and to share calendars, docs, sites, and videos easily with co-workers.
Google Video Private, secure, hosted video sharing. Google-hosted video solution saves you time and money. Benefits: Google securely hosts and streams your videos, so employees don’t need to share videos over email, or burden IT with a complex on-site video solution.
Google Talk Instant messaging and VOIP client. Benefits: Integrated with Gmail, voice and video chat, can be used as a local desktop application all with voicemail, and file-sharing
Picasa Organize and edit digital photos. Benefits: Very easy, use tags and keywords, keeps backup of original file, face recognition, and geotagging.
Google Sketchup 3D modeling program for civil engineers, architects, etc. Benefits: Easier to use than other 3D CAD programs, place models in Google Earth, interact with item in a 3D world, export as image, and allows you to upgrade to pro for more options.

Advantages:

Accessible anywhere – No longer will you be tied down to a particular computer. Any computer that has the internet can access your email, documents, and calendar.

No Installation required – If you frequently bounce between different computers, you may soon grow tired of installing the same applications over and over on each computer. With all these applications online, all you need is a web browser.

Collaboration – If two people want to work on the same document, traditionally they have to email it back and forth. After 10 rounds of back and forth, they may have a finished product. Google Apps allow people in your organization to edit the document simultaneously and save changes as different revisions.

Cost savings – Some software can get quite expensive. Microsoft Office Professional can cost upwards of $500. Open Office is free and can read and save documents as a Word document.

More options with paid version – If you want more users to collaborate on the documents, or need more space or other options, Google offers paid upgrades. The service is scalable to your organization’s needs. One of the main advantages is the Outlook and Blackberry sync offered by Google Premier.

From the Online Strategy Blog of !escunid

If you would like more information, or to discuss a Google Apps implementation for your organization, please do not hesitate to contact !escunid Online Development.
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